OFFICE
MECHANISATION
means the replacement of manual labor by
office machines. Also, it can be defined as the process of introducing machines
and equipment in an office with a view to increase efficiency and quality of
office operations.
There
are so many various mechanical devices commonly used in modern office such as
the following Type writers, photocopying
machines, Accounting and Tabulating
machines, Communication machines, Office computer, Addressing and Mailing machines etc.
Starting with Calculating machines.
This device is used in the office to perform the task like Adding supplying,
multiplying, subtracting and dividing
groups of figures. Example, consider Pocket, printing calculators and
standard calculators.
Office computer. This device is
an electronic that can accept
data and process it in order to produce the required information or an output.
It is very important in an office and in the business world. Computer may be applied in different areas such
as word processing, desktop publishing
payroll system, invoicing data management and banking.
Laminating devices. Also
this device in the office has the purpose
of providing protective cover for document like certificate and other important
document to prevent tearing and other
form of destruction. Or A laminator or
laminating machine can help keep those documents or photos safe and protected
for years of use. The best known uses for lamination are ID cards and
Restaurants menus. How ever, whenever you have flat material yo need to
protect, enhance or reuse, then lamination can be the way to go.
Printer. This
device or machine should be connected to an computer which allows users to
print text, graphics pictures etc on papers. Also not only must be connected to
computer but also is a piece of hardware for a computer that can work with
digital to print directly with out the
use of computer.
Scanner.
This is a device used in an office to
perform the task of capturing image and document for computer display, like
scans image, printed text, handwriting or an object and convert it to a digital
image.
Cash register.
This mechanical device is most used in business that usually has a money drawer
and is designed to record sales transaction. Also it is used in shops that has
a drawer, for money and totals, displays and records the amount of each sale.
Coin
counting machine. The device that replacing manual effort used for
counting process or deals with the process of bulk coins quickly and
efficiency.
Scissors.
This device also is termed as mechanical device used in office for the purpose
of cutting instrument or materials for paper cloth that consisting of two
blades each having a ring shaped handle that are so pivoted together.
Automatic Teller Machine (ATM).
This mechanical device perform the following function. Money withdrawals, Cash
withdrawal is the primary function people use the ATM for. Although it is not
the only function, most people see ATM as a money dispenser only. Only few
appropriate the other uses of the machine. Not only that but also ATM is used
as Cash deposits, similarly but not all ATM allow deposits to be made to both
checking and savings accounts. These deposits functions sometimes require cash
or checks envelopes, although many ATM allow you to deposit with out the use of
envelopes. Also ATM is used as Balance inquiries. Another common functions of
the ATM is the ability to check account balance, for savings or checking and to
print out that balance for future reference.
Photocopier machine.
This mechanical device also i9s used in modern office where by its main
function is to produce paper copies of a document. Most photocopiers use laser
technology, a dry process that uses electrostatic charges on a light-sensitive
photoreceptor to transfer toner onto paper to form an image.
Qn 2.
The following are the reason of mechanizing offices.
In order to increase speed and to
save time. Among the reason for mechanizing offices is
increase the speed of performing work that leads to save time. This also is
because they have more speed on performing tasks example we use calculator
instead of using human brain to calculate
where by such employee can take much time to perform but when we use
machines speed will be increased and not takes more time.
For the purpose of reducing
operation cost.
Because it save manual efforts, they used as labor saving devices at the
office. Office mechanization reduce cost in an office because instead of human
to perform office tasks and to be paid, such devices save those salaries to
employees need to be paid. Also office machine saves manual effort and increase
productivity and thus lead to overall reduction in operation costs.
It have Higher efficiency.
This is due to he use of office machines the speed of work is greatly increased
than the use of human effort. Example when machines like Computer is used at the office to
perform different operations like arithmetic calculation, prepare diagrams and
chats analysing data and store data for future use. The results of using
machines in an office is higher
efficiency and saves time.
In order to reduce chance of fraud.
Office mechanization also help to reduce chance of fraud at the office for
example the use of Cash register which
are used where there is a large payment for the purchases as in a big retail
stores like Supermarket deals with the issue of receipts to customer, that is
how mechanization reduce chance of fraud.
It have Great accuracy.
Also mechanization ensures accuracy of office work. It help to prevent clerical
errors , example when typing at Computer, the computer will detect errors and
let to correct it or those words which are wrong typed and helps to check
documents, also mechanization makes the work to be clean, clear and uniform in
appearance.
Effective control. The introductions of office mechanization
enable the management to exercise more effective control over the office
activities. Example the use of Time recorder at the factory gate ensure better
control over attendance, help to know which employees are absence and which are
present and which time are reporting at the office.
Not only that but also for Better
quality of work.
Whereby office mechanization make
the work at the office to be with better quality. The machine
durable and lost lasting.
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